The Hive is Hiring an Events Coordinator!

Apply to be the new Hive Café Solidarity Cooperative Events Coordinator!

Position: Hive Café Solidarity Cooperative Events Coordinator
Hours: 9 administrative hours per week
Location: SGW and Loyola Hive Café Co-op locations
Deadline to apply: December 5, 2017 at 10:00 AM
Salary : 16.75$ / hour

Mission of Hive Café Solidarity Co-op:
The mission of the Hive Cafe Solidarity Co-op is to be a model food system at Concordia University that provides food through sustainable practices and empowers the student community.

Job Description:
The Events Coordinator is responsible for the booking process and administration of all events occurring in both the SGW and Loyola Hive Café Cooperative Café spaces. This role includes coordinating and scheduling events at the Hive Cafe Co-op for student and community groups; receiving and processing all booking forms and event paperwork; submitting event paperwork form to approval with Concordia security; responding to emails and communicating in a timely manner, all while contributing the mission of the Hive Café Solidarity Cooperative.

Booking Coordinator Responsibilities:

-Check and respond to emails in a timely manner, usually within 24h from Monday to Friday.
-Keep track of all events to ensure there are no double bookings in shared Google drive.
-Ensure all required forms are signed and returned within university deadlines.
-Forward all signed documents to Concordia Security’s Event Analysis.
-If the event is outside of the operational hours of the cafe the coordinator shall schedule a worker member to supervise the event at $15 per hour, in the case that no one is available the booking officer will take on the role of event supervisor, to be paid at $15 per hour
-Maintain records of all events and deposit fees in accordance with Hive administrative guidelines.
-Liaise with the Concordia Student Union, Security, Hospitality, and Environmental Health and Safety.
-Post supervising opportunities minimum of 7 days in advance.
-Help establish, document and update procedures related to space bookings.
-Submit supervising hours to finance/administrative coordinator.
-Submit hours and relevant items to finance/admin coordinator to create invoices for organizations/groups.
-Create and upkeep a community calendar with all booked events.
-Ensure that all bookings are covered under The Hive’s insurance or that the group has external insurance that covers the event.
-Be informed on all required documentation for individual events including exceptional circumstances (ie food waivers, alcohol permits, minors…etc).
-Generate quarterly Event reports for the Hive Café Co-operative Board of Directors, as well as an annual report for the Concordia Student Union.
-Ensure that all applicable University event policies are followed

Job Requirements:
-Be self motivated
-Have outstanding time management skills
-Be well organized
-Be detailed orientated spot inconsistencies in applications
-Have good written and spoken English
-Be aware of legalities and liabilities of space rental
-Be aware of what our insurance covers
-Be passionate about food, food sovereignty, and sustainability.
-Be able to work as a team and liaise with other coordinators and workers members

Assets (recommended, but not required):
-Previous Event Coordination Experience
-Knowledge of product quality and variety, health and safety regulations, storage, and labeling.
-Bilingualism (French/English)
-Knowledge of, or a certificate for, Hygiene and Food Safety training as defined by the Ministère de l’Agriculture, des Pêcheries et de l’Alimentation (MAPAQ).
-Familiarity with cooperative and non-hierarchical business models
-As a student-run co-op, we prioritize candidates be enrolled in a minimum of at least 1 class at Concordia University.

Please send us your CV, cover letter, and 2 references to events.hivecafecoop@gmail.com by December 5th, 2017 at 10am, with the subject line “Events Coordinator Application”.